Ohio Career Development Association: By-Laws

Effective July 1, 2003

Article I – Name and Purpose

Section 1: Name

The name of the association shall be the Ohio Career Development Association (OCDA), a State Division of the National Career Development Association (NCDA) and an Affiliated Division of the Ohio Counseling Association (OCA).

Section 2: Affiliation

This association is organized and governed in accordance with the By-Laws of the NCDA and OCA and shall be subject to those provisions of NCDA and OCA which apply.

Section 3: Mission

The mission of OCDA is to promote the career development of all people over the life span, and to establish, improve, and maintain the standards of professional career guidance, counseling, and career services in Ohio.

Article II – Membership

Section 1: Types Of Membership

Membership in OCDA shall be:

a. Professional (Regular) shall hold a master’s degree or higher in counseling or a closely related field.

b. Associate (holds no counseling credential) are members who have an interest in career development and have a desire to uphold the mission and principles of OCDA.

c. Student is a member who is currently enrolled in a master of counseling or closely related program and endorsed by their faculty advisors.

d. Retired are members who have retired from the counseling profession and been a member of OCDA.

e. Honorary members are national leaders in the field of guidance, career education, industry, business, labor, and education whose membership has been bestowed by the Board of Directors.

f. Life members are current OCDA members who have been bestowed that title by a vote of the Board of Directors. They shall not be required to pay dues, but shall retain all of the privileges granted to them at the time of membership.

Section 2: Procedure For Membership

An application for OCDA membership should be forwarded to the OCDA membership chairperson. Membership to OCDA is also available through application to OCA.

Section 3: Voting

All Professional, Retired, Associate, Life and Student members of OCDA are entitled to vote. Honorary Membership holds no voting status.

Article III – OCDA Officers

Section 1: Officers & Their Terms

a: Eligibility

Professional, Retired, Associate, Life and Student members are eligible to be officers.

b: Officers

The officers of OCDA shall be president, the immediate past president, president-elect, treasurer, secretary, and one member-at-large. They shall make up the Executive Committee. All officers shall be elected at large from among Professional, Associate and Retired members of OCA.

c: Term of Office

The term of office for the president, president-elect, and secretary and member-at-large of OCDA shall begin on July 1 of each year and shall continue for one year unless re-elected. The term of office for the treasurer shall begin on July 1 and continue for two years unless re-elected.

d: Board of Directors

Board of Directors shall be made up of Executive Committee and the Permanent Standing Committee Chairs.

Section 2: Nominations & Election of Officers

a: Election Of Officers

A president-elect, secretary, and member-at-large shall be elected by mail ballot on or before April of each year. The treasurer shall be elected by mail ballot on or before April every two years.

b: Nominating Committee

A nominating committee shall be appointed by the president and shall present a ballot with option for write-in candidates. The immediate past-president shall serve as chairperson of this committee.

c: Voting

Voting will be by mail ballot.

Section 3: Duties Of Officers

a: President

The President shall 1) exert leadership in the achievement of the mission of OCDA, 2) serve as the presiding officer of OCDA, 3) serve as a member of the OCA Board, 4) appoint all necessary committees, and 5) perform such duties as are normally incidental to this office.

b: Past-President

The Immediate Past-President shall 1) be a member of the Executive Committee, 2) serve as chairperson of the nomination committee, and 3) perform such duties as assigned by the President, and 4) perform the duties of the President in the absence or incapacity of the President.

c: President-elect

The President-elect shall 1) be responsible for the development of programs, 2) succeed to the president on July 1 following one year as President-Elect or at such time the office of President becomes vacant and 3) complete any other duties as may be assigned by the President.

d: Secretary

The Secretary shall 1) keep the records and minutes of the meetings of OCDA and its Board of Directors and 2) handle any correspondence and other duties as may be assigned by the President.

e: Treasurer

The Treasurer shall 1) be responsible for the maintenance of any assets of the organization, 2) be responsible for all receipts and disbursements of the organization, 3) submit a complete current financial report at each meeting of the Board of Directors, and 4) perform such other duties incidental to this office.

f: Member-at-large

The Member-at-large shall represent the membership of OCDA at meetings of the Board of Directors and perform other duties as assigned by the President.

Article IV – Business of the Association

Section 1: Fiscal Year

The fiscal year of OCDA shall be in accordance with the fiscal year of OCA.

Section 2: Dues

Dues shall be determined by the Board of Directors. The OCDA treasurer shall collect them. 1) Professional = full dues, Associate = full dues, Retired = half dues, Student = half dues, Life = no dues.

Section 3: Parliamentary Rules

The parliamentary order for meetings of OCDA shall be in accordance with Robert’s Rules of Order, (revised).

Section 4: Quorum

A quorum for conducting business of the Board of Directors shall be those in attendance at a scheduled meeting for which all members of the Board of Directors have been notified at least 15 days in advance.

Section 5: Contract Employees

The board may authorize the employment of such staff as may be necessary to fulfill the objectives of OCDA and set compensation for such employees.

Section 6: Reimbursement

a. Travel Expenses

Members of the Executive Board may be reimbursed for their travel expenses to and from regular and special meetings as called by the President. Members requesting travel reimbursement must show service to the Association which includes attendance to two or more Executive Board meetings during the year as called by the President.

b. Hotel Room Expenses

Members of the Executive Board may be reimbursed for their hotel room expenses for the evening of the scheduled Executive Board meeting at the OCDA annual conference as called by the President. Members requesting hotel room reimbursement must show service to the Association which includes attendance to two or more Executive Board meetings during the year as called by the President.

Article V: Committees of the Association

a. Committees

Committees of OCDA, both standing and special committees, may be appointed by the president to promote the purpose and objectives of the Association.

b. Standing Committees

The standing committees shall be: Nominations, Government Relations, Awards, Membership, By-Laws, and National Career Development Month, Archives, Program and Newsletter.

Article VI: Sanction and Removal from Office

Any individual noted in Article III, Section 3 and Article V, a and b, may be sanctioned or removed from office in accordance with procedures as prescribed by official policy of the Association.

Section 1: Policy for Removal from Office

Any member of the Board of Directors including officers, standing and special committee chairs and committee members may be sanctioned by a majority vote or removed from office by a two-thirds vote of the Board of Directors at any regular meeting of the Board at which a quorum is present for engaging in conduct prejudicial to the best interests of the Association or for repeated failure to perform the duties and responsibilities of a Board Member.

Article VII: Amendment of the By-Laws

These By-Laws may be amended by a majority of votes of those voting by mail ballot providing the members have been notified of the proposed change or changes at least 30 days in advance of the required deadline for ballot return subject to the approval of NCDA.

Article VIII: Representation at the NCDA Delegate Assembly

The delegate or delegates to the NCDA Delegate Assembly, as provided for by the NCDA, shall be first, a member of the Executive Committee or a member designated by that Committee. Delegates must also be voting members of NCDA.

Ohio Career Development Association

OCDA opposes discrimination against any individual on the basis or race, ethnicity, gender, sexual orientation, age, mental/physical disability, creed, or any other characteristics not specifically relevant to job performance.